Time Management and Resilience
Russell Eastwood
Prioritising
Touching a piece of paper/email only once
Email
Once you open an email you have to do
something with it so you don’t need to deal with it again.
Options for handling emails
Set aside time to check emails. If you don’t have the time to deal with
emails, don’t open them.
Only allowed to go to emails 3 times a day
– before school, break 2, after school.
·
Delete
·
‘If you’re not prepared to take it to the next step, do not pick it
up.’
·
Delegate
·
File it
·
‘Batch time to deal with your inbox routinely’
·
Do it now (if it takes less
than 5 minutes)
·
Diarise it –put in a time when
you’re going to deal with it.
‘To manage your time you’ve got to be selfish about your
own time’
Say when you want a reply by. State if it is urgent.
Set up rules in email, look at Outlook rules. Does gmail have this?
Interruptions
The Bigger Yes
Reducing interruptions
·
Date and time on all
requests - to and from anyone.
·
Effective use of phone, email,
fax.
·
Routines, Catch up files,
Regular 1:1 – files for each team member.
·
Negotiate your own
uninterrupted time.
·
Assess the priority and
negotiate when.
A ‘To Do list’ is a list of things to get
done. A ‘Routine’ is a time things get
done
Plan – and stick to – a routine, when planning,
marking, meeting, … Allowing time for each AND for self.
Clarity Model (pic 6)
Steven Covey’s Urgent/Important Matrix
1
Crisis management
2
Planned practice
3
Other people’s priorities
4
Trivia
Metaphor – Jar, Big rocks, pebbles, sand,
coffee/beer
Mindfulness
Phil
Awareness, Consciousness, Mindfulness
Need to be mindful if we are to do anything
different
Ability to see and accept reality
Beginner’s mind – looking for something new
We are constantly reshaping our
brains. What are we reshaping them to
become? Need to make a conscious choice.
Mindfulness Training is
·
Learning to focus the mind
·
Have control over attention
·
Have control over our behavior
Power of sustained attention is a great
tool. Need to develop this.
Multitasking
·
Takes longer, more stress,
greater chance of error
Self-acceptance, self-compassion
ABCD – the foundation of mindfulness
training – 10 mins a day
·
A – anatomy
o
Comfortable
o
Awake and alert
o
Grounded balance
o
Straight, relaxed back
o
Relaxed neck, shoulders and
arms
o
·
B – breathing
·
C – counting
·
D – distractions
Mental effectiveness
1
Choose what you focus on and
focus on it!
2
Choose your distraction.
If you’re going to move forward with
anything you’re going to have uncomfortable experiences come with it.
Practice for 10 minutes a day. Consistency is the key!
